Data backup

Many businesses suffer from an ongoing battle against data breach in today’s world of ever-mounting digital threats on assets and proprietary data. Even individuals are at risk of losing their information to identity thieves or blackmailers. The Ponemon Institute’s 2014 Cost of Data Breach study found that the average data breach costs an organization about $5.9 million. While most businesses have security practices in place, third-party data recovery vendors are some of the most common perpetrators of data theft.

Here are some of the best practices for businesses and individuals to implement for their own protection and to close the security gap in the data recovery process.

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  1. Gap Analysis

An internal inventory must be conducted at least once a year to determine if a security gap exists within an organization. A company should be able to answer the following questions:

In the case of a failure on the part of a storage system, is the drive sent to a data recovery vendor?

Is an incident report filed? By whom?

What is the data recovery vendor selection criterion? Are data recovery vendors properly checked and validated?

What is the current audit and assessment process for third-party data recovery vendors? Who is in charge of that process?

  1. Internal and External Policy Revision

In the event that a security gap is identified, internal procedures must be rewritten so that they include business continuity, disaster recovery and incident response plans.

  1. Maintain Enforcement

Companies should conduct mandatory annual security reviews and employee training deployment in order to ensure that internal and external policy revision can make a real difference in the safety of the company’s data.

  1. Examine Third-Party Data Recovery Providers Closely and Check Their Histories

Ensure that the data recovery vendor possesses up-to-date documents from a third-party security auditing company and that those documents comply with SOX and GLBA. The SOC II Type 2 certification is especially helpful as it requires background checks for all employees prior to employment.

The following criterion are a great start:

  • Proof of internal information technology controls and data security safeguards, such as annual SOC 2 Type II audits
  • Employee training programs that ensure sensitive and confidential data is protected
  • Certified and trained engineers
  • Proof of Chain of Custody documentation and certified secure network
  • Employee background checks
  • Secure and permanent data destruction when required
  • Use of encryption for files in transit
  • Proof of a certified ISO Class 5 Cleanroom

By following these steps, companies and individuals can protect themselves against data theft.  Remember that data theft can happen any time in any place, so always having your data backed up to a hard drive that is stored in a safe place can be the difference between a hiccup in your business and the bitter end. Take the time to be safe with your information and always ask for certification from anyone who wants or needs access to your personal or commercial information; you’ll find the cost of error makes it worth it!

Information technology is playing an important role in helping the organization to work effectively and efficiently. It provides for better communication, electronic storage and security of the data.  With the constant change and improvement of the computer technology it has become quite necessary for the enterprises to upgrade their computer technology in order to meet the competition and survive in the market.

Information technology is a term that includes all sort of technology which is used to store, exchange, and use or create data. The commonly used equipments of this sector are peripherals devices, computers, server, network connecting items and phone etc.

Benefits regarding business

Advancement in the technology is playing a major role in the development of an enterprise. For example use of an automated machine not only reduces the cost of production but also saves time of production and in addition to this it also produces the similar size and quality product as there is no space for the clerical error. There are many other advantages of the advancement in the technology and few of them are listed below –  

  • Increase in production and save time-with the advancement in the technology the production process has become quite easy; as much of the work has become automated, this automation not only saves time but also increases the production of the firm.
  • Improved communication – due to advancement in the technology the communication between the companies and with the costumers has improved. The advancement in the communication has filled the gap between the customers and the companies. In addition to the external communication internal communication has also become smooth and easy.
  • Data storage- with the growing technology the methods of keeping the data has also changed, now a days the companies store their data on the computers and create the backup, in order to retrieve data in case it is lost.
  • Easy access to data- with the help of new technology one can have access to data from all round the globe and at any time, just by registering themselves with few sites
  • Better financial management- manual accounting is the method of accounting used in the past days, now various software’s are used for performing various accounting tasks. Use of these software’s in accounting lowers the chances of the clerical mistakes. And in addition to this a business owner who does not have much knowledge of accounting, can easily match his books of accounts with these software’s.
  •  Easy advertisements- with the help of advancement  in the technology the advertisement of the product has become an easy task for the businessmen and in addition to big business men,  small and medium size entrepreneurs are also able to advertise their product

Strength the consumer and producer relationship – companies are using the social technologies for communicating with their customers for getting their valuable reviews on their product. This decrease in the communication gap helps in building the strong consumer- producer relationship which in turn results in the growth of the business.

Why one needs to have data backup: Today is the age of modern technologies like computers, laptops, notebooks and all other devices which are generally used to store information. Losing all the stored data can create many problems. It can be office related or personal information but still nobody wants to lose all of it. It can even stir the calm person to get irritate and frustrated. Hence it is always advisable to have data backup. So even if by any reason, if someone loses all the data, the lost data can be retrieved easily since one has created the backup plan. Rescuing the lost data is very important for business to run successfully. Even some might have some personal memories like photos or any other documents. So it can be very stressful if there is no backup.

How can Data Loss really happen?

Above we have seen in general how data loss can lead to problems and if not recovered can be even more dangerous. But the important question how suddenly the information is lost. This can happen due to many reasons. Some of them are as follows:

  1. Accidental loss of data: Many a times it is found that accidentally people delete the files which are then lost. It happens mainly when someone who is not aware of the system operates it. So be very sure and let the system be single handed. Do not let unknown people handle your computer as they might not know and delete the file.
  2. Viruses: these are another common reason for data loss. Viruses and malwares may attack your computer or any other device and can damage the stored data. Always install anti- virus software and be careful of things that you are downloading.
  3. Power failure is another important reason which causes tremendous loss of data. It can also affect computer hardware and the data may be lost permanently. So always save the information and make a backup. The change in power supply or fluctuating voltages can definitely cause harm to hard drives.
  4. Mechanical damages: the mechanical damage is also common. Sometimes we might drop the device and it might break. All these components are fragile and if not handled properly, they might break and can lead to data loss.
  5. Water accidents have also increased recently. Spilling water, beverages like tea and coffee on such devices can damage them permanently and retrieval of data can be difficult. So be very careful while using them.
  6. Losing computer or laptop can also lead to data loss. It is not in anyone’s control so always try to have backup. This way even if your device is lost, you won’t suffer much.

These are some of the reasons of data loss. They are important and must be kept in mind. This information is really important and losing them can create many problems. Having proper data backup is thus recommended because the reasons for data loss are many. There is definitely a way to recover your lost data.